CALL FOR NOMINATIONS

As per the Information Technology Professionals Association (ITPA) Constitution and the Process of Election Ballot defined in Standing Order 2, the floor is now open for nominations of ITPA’s Board of Directors and Officeholders.

The term of all positions is from the conclusion of the 2020 Annual General Meeting until the conclusion of the AGM in 2022.

The deadline for nominations is:
Thursday, 22nd October, 2020 at 5pm AEDT (GMT+11) .

ELECTION BY BALLOT

If more nominations are received for any position than there are vacancies, a Ballot of the membership shall be held to elect that position, in accordance with the Rules.

Under these circumstances, an Electronic Ballot will be held and notices detailing voting instructions shall be issued no later than Thursday, 29th October, 2020. This Ballot shall then close on Thursday, 12th November, 2020 at 5pm AEDT.

The results of the Election shall be announced at the ITPA Annual General Meeting to be held on Thursday, 19th November, 2020.

WHO MAY RUN FOR OFFICE

Any ITPA full member who is in good standing and is legally able to undertake the required duties of a company director as per ASIC requirements. The eligibility of any candidate is defined within Standing Order 2.

WHO MAY NOMINATE

Nominations of candidates for election to the ITPA’s Board of Directors and Officeholders must be made using the online Nomination Form, with two current financial Individual Members acting as Nominators for the potential candidate.

If you would like to nominate for election to a position, complete the online ITPA Nomination Form and ensure that it is received by:
Thursday, 22nd October, 2020 at 5pm AEDT (GMT+11) .

HOW TO SUBMIT A NOMINATION

To submit a nomination, you must fill out the online ITPA Nomination Form. To access the form, log into your MyITPA member account on the ITPA website at:
MyITPA Portal

Click on the link for the “2020 Call for Nominations” to access our Electronic Voting platform. Follow the prompts and fill out the Nomination Form for the position you wish to nominate for.

To complete the Nomination Form, you will need to provide the following information:

• Confirmation that you comply with the eligibility conditions to be a candidate
• Your contact phone number
• Your ITPA Membership Number (can be found on your MyITPA member page)
• A short candidate statement for publication
• Name, Email & Phone Numbers of your two nominators who are both current financial ITPA Members in good standing
• Confirmation that you agree that no further edits to your Nomination Form can be made once the Nomination Period closes

Once you complete your Nomination Form, your two nominators will be contacted to confirm/reject your nomination.
All nominations are then verified by the Returning Officers after the Nomination Period closes.

THE ITPA BOARD

ITPA’s operations are managed by a Board of Directors. The Board consists of least three (3) and no more than eight (8) elected Directors by the Members in accordance with the ITPA Constitution.

The Board sets the direction and objectives for the organisation for the coming year, sets and tunes policy, allocates resources and delegates duties accordingly. It is responsible for the progress of the organisation towards its goals.

At the first meeting of the Board after the ITPA AGM, the Directors will elect from among their number a Chair, a Deputy Chair, a Secretary and a Treasurer (one Director may fill more than one position).

The Board will meet face-to-face at least once a year and can meet on up to four occasions during the year, depending on need. ITPA pay for all flights and expenses relating to these face-to-face meetings. Other Board meetings will be held using conferencing technology that the Board best sees fit.

Decisions are made, by and large, by the Board. Certain duties or portfolios, such as publications, conference, etc., are delegated out to individual Board members by agreement.

All persons nominating for a position on the ITPA Board must complete and be bound by a Non-Disclosure Agreement (NDA) with ITPA and consent to character checks when accepting that nomination. This NDA Form is available from:
ITPA NDA Form

ITPA has an administrative officer to handle many of the day-to-day activities, and provide general support to the Board.

THE RETURNING OFFICERS

In addition to the ITPA Board, there are two non-Board positions to be elected: Returning Officer, and Assistant Returning Officer.

These positions are non-voting ones, and their sole duty is the execution and oversight of any Ballots which are held during their term.

The Returning Officer is responsible for handling any polling of the membership, including the Annual Election, and any Postal or Electronic Ballots.

The Assistant Returning Officer is responsible for assisting the Returning Officer in handling any polling of the membership, including the Annual Election and any Postal or Electronic Ballots.

These positions are a non-voting, non-contributing positions whose sole, exclusive duty is the conduct of Ballots. Thus, the holder of either of these positions cannot hold any other Director position within ITPA Board whilst occupying this office.

All persons nominating for a Returning Officers position must complete and be bound by a Non-Disclosure Agreement (NDA) with ITPA and consent to character checks when accepting that nomination. This NDA Form is available from:
ITPA NDA Form

SUBMISSION OF NOMINATIONS

Please submit your completed online ITPA Nomination Form (via the MyITPA Portal) no later than Thursday, 22nd October, 2020 at 5pm AEDT (GMT+11) .

If you have any questions in regards to the election process, then please email me privately & I will gladly answer any queries.

–
Philip Saunders
ITPA Returning Officer
E: Philip.Saunders@member.itpa.org.au